Community Standards and Safety
What are Community Standards and why do we have them?
Community Standards are policies that are set in place by University Housing that outline acceptable conduct and behavior. These policies exist to help students understand what a safe, inclusive, and respectful should look like both on and off campus. Keeping our residents safe and healthy is a priority for everyone at University Housing and in the greater Cal Poly community.
We provide a number of important services and programs designed to help students think ahead, live smart and play it safe during their years in on-campus housing. Being informed about the support systems in place for students at Cal Poly is the first step in making smart choices about health and safety while living on campus.
Administrative Resolutions are used to define where a student is at in terms of their contract with housing. Administrative Resolutions are not necessarily meant to be educational, but more so to protect the safety of students and the community and keep residents informed. Administrative resolutions will be paired with educational sanctions. Outcome depends on the type of policy violation and investigation.
Informal Response Letter
An informal response letter is the minimum resolution issued and means that a letter is issued to the resident but a meeting does not take place. The Informal Response Letter means that the resident’s behavior during this incident does not meet the expectations that the community has established for the success of all residents. After this notice, policy violations may result in a higher administrative resolution issued even for additional minor infractions. This is at the discretion of the CSD given the precedence and expectations set for by University Housing.
A warning means that the resident’s behavior during this incident does not meet the expectations that the community has established for the success of all residents. Once a Warning is issued, future policy violations may result in a higher administrative resolution issued even for additional minor infractions. This is at the discretion of the CSD given the precedence and expectations set for by University Housing.
Probation may be considered for mid-level violations which are considered serious but not at the level where revocation would be considered. Probation is a formal notice that the student’s involvement in an incident is clearly out of compliance with University Housing standards and changes in behavior are advised and expected.
Deferred Revocation of Housing License
An administrative resolution of Deferred Revocation may be issued for offenses that are considered serious or for repeat violations. Deferred Revocation is a formal notice that the student’s actions are viewed as completely incongruent with expectations of students living in University Housing. The student is strongly advised and expected to know and follow all policies from this point forward or risk losing their housing license and having to move off campus. Any future violations will lead to a review of their file and may result in revocation. If a license is revoked a resident is financially responsible for the remainder of the license agreement terms.
Revocation of University Housing License
Residents who are found responsible for a severe policy violation, multiple policy violations, repeat policy violations or who do not abide by the terms and conditions of the Housing License Agreement are subject to the termination of their Housing License Agreement. A resident who has their housing license revoked may be required to move out of University Housing within three (3) business days after the original decision is communicated. Residents who chose to have their decision reviewed are not entitled to extra time to move out.
Residents who have their housing license revoked are responsible to pay in full the remainder of their housing contract, including meal fees. In addition, they are not allowed in or around on-campus housing and lose their privilege to reapply for on campus housing unless given special permission by the Community Standards Coordinator or designee.
Repair, Replacement and/or Cleaning Charges
Residents who are found responsible for damages, whether intentional or unintentional, may be charged for all costs associated with the repair or replacement of damaged items. Similarly, residents may be assessed clean up charges for custodial services utilized by University Housing.
Loss of Rights to Reapply for On-campus Housing in the Future
University Housing reserves the right to deny students the privilege to reapply for on campus housing.
Referral to the Office of Student Rights and Responsibilities
Residents may be referred to the Office of Student Rights and Responsibilities for violations or potential violations of Sections 41301 and 41302 of Title 5 of the California Code of Regulation. For additional information, go to http://osrr.calpoly.edu/title5.
Community Standards Process Overview - Updated 8/2019
What does a good community member look like?
San Luis Obispo is full of great community members who are not only mindful of their impact on others, but work towards bettering the community that they live in. Students who reside in on-campus housing also live in a community and have responsibilities not only to themselves but to the community. A positive community is one that is defined as being inclusive, respectful and having a sense of safety. As a member of the Cal Poly, San Luis Obispo, University Housing community, you are expected to make mature, responsible and respectful choices regarding your behavior. You have the responsibility of working together with other members of your community to develop a positive living environment. This responsibility is a rich learning opportunity, and you will grow by becoming an active member of your community. You will be able to participate in on-campus housing activities, learn to work cooperatively with your roommate, get involved in your Community Council, organize fun activities for your specific living area, and volunteer with the Community Partner Agency.
Community Rights and Responsibilities
Each student who lives in University Housing at Cal Poly, San Luis Obispo, has the following community rights and is accountable for the following community responsibilities. Each student who lives on campus should be aware of the community rights and responsibilities and work together with all community members to uphold these rights and responsibilities.
- Residents have the right to an environment which is conducive to sleep.
- Residents have the right to an environment which is conducive to study.
- Residents have the right to have their human dignity respected.
- Residents have the right to live in a clean and safe environment.
- Residents have the right to due process.
- Residents are responsible for their personal actions.
- Residents are responsible for getting involved in a positive manner in their community.
- Residents are responsible for respecting the differences of others.
- Residents are responsible for abiding by all community standards and policies as outlined in the Housing License and in the on-campus housing handbook.
- Residents are responsible for holding other community members responsible for their actions.
- Residents are responsible for taking an active role in the safety of their community.
Community and Safety Resources
- Office of Student Rights and Responsibilities
- Office of Student Ombuds Services
- Campus Health & Wellbeing
- Survivor Resources
On-Campus Student Handbooks
- University Housing Policy Guide | Updated Feb. 4, 2021
- University Housing Resource Guide | Updated September 1, 2020
- Overnight Visitors and Guests
- Information/Application for Minor Guest
- University Housing Student Computing Agreement
Evacuation Maps & Emergency Assembly Locations
- Cerro Vista Apartments
- North and South Mountain Halls (Red Bricks)
- Poly Canyon Village Apartments
- Towers (Sierra Madre and Yosemite)
- Full Campus Maps
- Report any pre-existing damages on your Housing Portal
- Damage Fee Schedule