Move-out Information

Updated: June 3, 2019

Farewell Mustangs! We'll miss you.

Before you leave campus housing, see the info and guides below to support you in preparing for your move and check out of University Housing. These resources will ensure a smooth transition and support you in avoiding room charges. 

All students must move out by 5 p.m, Sunday, June 16. 

Note! Due to heavy traffic, we recommend that residents depart campus promptly after completing finals. Traffic will be extremely heavy on Saturday, June 15 and Sunday, June 16, as we celebrate Spring Commencement. On these days, plan to move out before 1 p.m.

Parking & Maps 

During Move-out Week (June 10-17), 40-minute loading is permitted in designated lots near residence halls and apartments. If you park in an alternate lot or plan to stay longer than 40 minutes, a parking permit is required.

Please move your vehicle after you load your car. In Poly Canyon Village only, 40-minute curbside loading will be available around PCV loop during move-out. Obey all signage and traffic laws. Red zones and metered parking rules apply. RVs, oversized vehicles and trailers are not allowed. 

Find your 40-minute move-out parking zone. >>

Checking Out

Checking out of your residence hall or apartment is as easy as one-two-three. Follow the steps below to prep for move-out and avoid cleaning fees.

Step 1: Pack

  • Donate items you no longer want either in your lobby or your Community Center.
  • Donate unused meal credits or declining balance funds (up to 10 meals) through the Mustang Meal Share Program
  • Purchase boxes at the Canyon Post or from off-campus stores.
  • University Housing does not provide summer storage; however, you may contact College Storage Services or a local storage company to arrange needed storage.
  • Don't forget your bike! Bikes left on campus during summer will be impounded. Take it home or rent a bike locker for $25. Contact Commuter Services at 805-756-6680 or commute@calpoly.edu.
  • Green moving bins are near every community. Help make other students’ move out easier by returning bins to where you found it.

Step 2: Clean

To avoid charges, please make sure that your room is clean and all personal items have been removed.

  • Make sure the trash gets to the trash enclosure. Don't leave your trash in the hallway or common areas.
    • Empty trash and recycling bins. (You don't have to wash them out.)
    • Don't dumpster dive. It's dangerous.
  • Wipe down your desk, bookcases, dressers, counters, window sills, fridge and microwave (if you have one.) Don't forget to wipe out the inside of your drawers, too!
  • Sweep or vacuum all floors. Vacuums are available in all areas (in each apartment, community closets, or at your front desk).
  • Remove all tape, stickers and residue from hard surfaces. 
  • Return all furniture to standard room layouts following signage posted in your community and listed below. Furniture should not block windows or closets. Fridges should be on the floor and plugged into the wall.

Step 3: Checkout

Once you are packed and your room is clean, you're ready to check out! 

How to check-out: 

  • Bring your access card and room key to the front desk of your community for check out. Be sure you have removed everything from your room. You will not be able to access your room after you check-out.
  • If you are leaving after hours: Deposit your key and access card in an “Express Check-Out Envelope,” available at each checkout location.
  • Each resident must check out. Do not leave keys in your room or with your roommates. Do not mail your key back to campus.

Charges:

Failure to check out will result in a minimum $25 charge, in addition to fees related to lost keys, access cards, cleaning or damages.

  • University Housing promptly posts individual charges to student accounts for failure to follow check-out procedures, lost keys and lost access cards. 
  • Other charges post to student accounts by late July. Unless otherwise communicated by RA staff, charges for cleaning, damages, or room reconfigurations will be split evenly between all assigned residents of the room or apartment.
  • Residents will be notified of charges through their Cal Poly email and may request a review of any charges assigned.

Room Configurations

Before you head out for the summer, be sure to move your bedroom back to its original configuration. Use the layouts below as a guide. Please note: Room layouts can vary, even within the same community. When you reset your room, the furniture should not block doors, windows or closets. Mini-fridges should be left on the floor (not the furniture) and be plugged directly into the wall (not the surge protector).

Donate. Reuse. Recycle.

Last year during move-out, we sent 47.7 tons of material to the landfill. We can do better. This year, we’re giving you more ways to keep things out of the landfill by recycling, reusing, composting and donating.

From June 10 to June 16, here's what we are collecting:

Collecting Acceptable Items Where Are the Bins? Your Donations go to
Clothing Clean, lightly-worn clothing

Red Bricks and North Mountain: The game room

Sierra Madre, Yosemite, yakʔitʸutʸu and Cerro Vista: Community Center

Poly Canyon Village: Building lobby

 

Local charities
Household items

Items that students can reuse! 
 

Home goods, kitchen items, school supplies and electronics. 

See above. Clean, reusable items will go to CP Thrift.
Non-perishable food Food with a long shelf life: canned and jarred foods, pasta, soups, and packaged snacks. See above. Cal Poly Food Pantry
Batteries All batteries of all sizes — including AAA, AA, C, D, button cell, 9-volt batteries. The front desk of your community The Environmental Health & Safety Department 
Compost Food waste ONLY. Poly Canyon Village and Cerro Vista: Green bins in your trash enclosures KompoGas Anaerobic Digester Facility in SLO
Recycling Paper, cardboard, plastics, metal and glass. Blue recycling bins in your trash enclosures A local recycling facility

Here are other resources to help you with Move-out:

move-out-recycling

Item Disposal

room-charges-apts

How-to: Prep your Room

room-sharges-res-halls

How-to: Check-out

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